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The Center on Global Energy Policy at Columbia University is seeking an Executive Assistant to provide a wide range of managerial and administrative support to the Director. The position will report to the Senior Executive Assistant.

Responsibilities will include, but are not limited, to the following:  

  • Manage and coordinate the Director’s complex schedule of appointments.
  • Coordinate the Director’s travel arrangements both domestically and internationally including arranging airline, accommodation, auto rental, ground transportation reservations, itineraries, and other travel needs.
  • Organize documents and briefing memos as needed for the Director’s meetings.
  • Collaborate regularly with the Chief of Staff to the Director and the Senior Executive Assistant to maximize the best use of the Director’s time.
  • Maintain and update the Director’s outlook contacts central database.
  • Prepare Travel Expense Report, non-CU reimbursement forms, and any other travel paperwork necessary to process reimbursement and submit receipts for reimbursement to meeting/conference sponsors and/or CU as appropriate.
  • Ensure monthly reconciliation and out of pocket expenses are completed for the director.
  • Provide back up front desk coverage including meet and greet visitors; supply refreshments as needed; screen incoming calls, relay messages and route accordingly.

Minimum Qualifications

  • Bachelor’s degree or equivalent in education and experience, plus a minimum of two years of related experience.
  • Strong computer skills and proficiency in Microsoft Office.
  • Excellent organizational, interpersonal, written/oral communication skills and diplomatic savvy to enable effective interactions with personnel at all levels of the organization and to appropriately represent the Director and the Department in a positive manner.
  • Exceptional organizational skills and the flexibility to handle multiple projects simultaneously and deadline pressures.
  • Ability to maintain discretion and confidentiality
  • Effective analytical and problems solving skills with the ability to make decisions quickly and independently.
  • Coordinate information independently and meet deadlines.
  • Extremely detail-oriented, self-motivated, and able to effectively communicate with staff, students, faculty at the Center and University.
  • Ability to take initiative, use good sense of humor, and ability to work as a team player.

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Columbia University is an Equal Opportunity/Affirmative Action employer; applications from women and underrepresented minorities are strongly encouraged. For further information, please contact Jesse McCormick, Director of Strategy and Operations, Center on Global Energy Policy, at jmccormick@columbia.edu.